Hire a Bookkeeping Virtual Assistant
Stop chasing invoices and reconciling accounts yourself. A dedicated bookkeeping VA keeps your financials accurate, up to date, and stress-free, starting from $16/hr.
Browse available Bookkeeping VAs →
What your VA handles
A bookkeeping virtual assistant handles the financial admin that keeps your business running, accurately and on time. From day-to-day transaction recording to monthly reconciliation and reporting, your VA ensures your books are always clean and ready for review.
Tasks included
- Accounts payable and receivable management
- Bank and credit card reconciliation
- Invoice creation, sending, and follow-up
- Expense categorization and tracking
- Monthly financial reports and summaries
- Payroll support and coordination
- QuickBooks, Xero, or FreshBooks management
- Tax preparation support and document organization
Why hire a bookkeeping virtual assistant?
Most business owners did not start their company to spend evenings reconciling bank statements or chasing unpaid invoices. Yet bookkeeping is the one function that, left unattended, quietly erodes cash flow and creates painful surprises at tax time. A dedicated bookkeeping virtual assistant gives you a trained professional who owns that work every week, so your records stay current and your numbers always tell the truth.
Unlike a freelancer juggling a dozen clients, a TeamFicient bookkeeping VA works only for you, learns your chart of accounts, and follows a consistent monthly close process. They reconcile accounts, categorize every transaction, flag anomalies before they become problems, and hand your accountant clean books at year end. The result is fewer errors, faster reporting, and the financial visibility you need to make confident decisions, at a fraction of the cost of an in-house hire.
Software & tools we work with
Why TeamFicient
Your VA works exclusively for your business, no juggling multiple clients.
A US manager oversees your VA's work, quality, and productivity daily.
Secured devices, NDAs, and AccuSights enterprise protection as standard.
English/Spanish agents available at the same price for most roles.
All VAs are trained in HIPAA compliance, critical for healthcare clients.
Part-time (80 hrs/mo) or full-time (160 hrs/mo), scale as you grow.
Who hires a bookkeeping VA?
Growing small businesses
Owners who have outgrown DIY spreadsheets but are not ready for a full-time controller.
Accounting firms
Practices that need overflow support for data entry, reconciliation, and client cleanup work.
E-commerce sellers
Multi-channel stores that need sales, fees, and inventory reconciled across platforms.
Service businesses
Agencies and contractors who need invoicing, receivables follow-up, and job-level profitability tracking.
WHAT TO EXPECT
Frequently Asked Questions
A Junior Bookkeeper handles day-to-day transaction recording, invoicing, and basic reconciliation. A Senior Bookkeeper takes on more complex tasks like financial reporting, payroll oversight, multi-entity bookkeeping, and advisory support.
Our bookkeeping VAs are trained on QuickBooks Online, Xero, FreshBooks, Wave, Zoho Books, and more. We match you with a VA experienced in the platform your business already uses.
Yes. All TeamFicient VAs sign NDAs, use secured devices, and are backed by AccuSights enterprise cybersecurity. Your financial data is handled with the same care as any sensitive business information.
Absolutely. Your VA can coordinate directly with your accountant, preparing reports, organizing documents, and ensuring your CPA has everything they need at tax time.
Yes. Bilingual English/Spanish bookkeeping VAs are available at the same price as English-only for most roles.